Leasing & Tenant Retention
Fewer vacant months. Stronger tenant covenants.
Vacancy and turnover are the most expensive lines in a commercial pro forma. We treat leasing as a pricing, underwriting and retention discipline — not a listing upload.
- Owner leasing & pipeline reports
- Monthly
- Deal economics modeled per LOI
- Net Effective
- Renewal outreach ahead of expiry
- 9-12 mo
The Leasing Process
Six steps between vacant space and a signed, credit-worthy lease.
- 01
Price to the submarket
Asking rent, escalations, free rent and TI allowance are set against recently signed comparables — then modeled as net effective rent, not headline rent.
- 02
Present the space properly
Spec suite or white-box decisions, professional photography, floor plans and stacking plans, and a tour path that shows the building at its best.
- 03
Reach the tenant market
Listings on CoStar and Crexi, targeted broker outreach across the submarket, and prompt, tracked tour coordination with feedback captured after every showing.
- 04
Underwrite the tenant
Financial statements, credit and entity review, use compatibility, guaranty and security deposit or LC requirements sized to the risk.
- 05
Negotiate and document
LOI through lease execution with counsel, TI scope and delivery schedule, commencement and estoppel documentation, and abstracting into the critical-date calendar.
- 06
Retain the tenancy
Renewal conversations opened 9-12 months out, backed by occupancy cost data and the true cost of downtime, TI and commissions on a replacement tenant.
Leasing FAQ
Deals, tenants and timing
How long does commercial leasing take in Northern Virginia?
Small flex and retail suites often transact in 30 to 90 days; larger office requirements commonly run six to twelve months from tour to occupancy, plus TI construction. We report tour activity, broker feedback and pipeline monthly.
How do you evaluate a prospective tenant?
Financial statements or tax returns, credit and litigation review, entity verification, use and parking demand fit, and references. Weak covenants can still work with the right guaranty, deposit or letter of credit.
Do you work with outside tenant brokers?
Yes, and we pay market commissions. Cooperation with the brokerage community is how a listing reaches the tenants actually in the market.
How are tenant improvements handled?
We scope and bid the work, manage the contractor and permits, track allowance draws against the lease, and deliver the space on the schedule the lease commits to.
Request a Property Analysis
Have vacant space that should be leased?
Request a complimentary property analysis. We review market rent, vacancy exposure, operating expense position, recovery capture and the management scope best suited to your asset.